Understanding Au Pair Petrol Reimbursement: A Basic Guide for Families and Au Pairs
Transporting children is a key responsibility for many au pairs. If you’re using your own car, it’s important to be fairly reimbursed for petrol.
For families, having a clear, upfront agreement helps maintain a positive relationship. This guide covers what both parties need to know, plus common problems and how to avoid them.
🚗 For Au Pairs: How to Claim Petrol Reimbursement
1. Keep a Logbook
Track all kilometres driven during work hours while transporting children. Include times, destinations, and dates to keep a clean record.
2. Know What Counts
Commuting to your first stop (like the family’s house or school) is not reimbursed. Only claim work-related trips made after your shift starts.
3. Agree on a Rate
According to industry standards, it is reasonable to request reimbursement for au pair petrol used while transporting the children at a rate between R3.00 and R8.00 per kilometre traveled.
👨👩👧👦 For Families: Reimbursing Your Au Pair
1. No Commute Costs
You are not expected to pay for your au pair’s commute to your home or the first stop of the day.
2. Request a Logbook
Ask your au pair to keep a record of trips taken with your children. This promotes trust and clarity.
3. Agree Upfront
The average rate is R3.00 to R8.00 per kilometre. Confirm this together at the start to avoid issues later.
🚧 Conflict Scenarios & Solutions
1. Au Pair Overstates KM
💡 Solution: Review the logbook monthly. Use GPS tools (like Google Maps) to verify routes. Discuss discrepancies calmly and fairly.
2. Family Pays Less Than Agreed
💡 Solution: Au pairs should present their log and discuss any shortfalls. Review routes together and reaffirm the agreed rate to find a resolution.
❌ When Reimbursement Doesn’t Apply
If no driving is part of the job (e.g., tutoring or homeschooling), petrol reimbursement is not expected. Make sure the job scope is clearly defined.
🚙 What If the Family Provides a Car?
If you’re given a car for work, no petrol reimbursement is needed, unless personal use is allowed. Always clarify what’s included and what’s not.
🧮 Use a Petrol Calculator
Use tools like the AA Rates Calculator in South Africa to estimate costs fairly. Input the kilometres driven to calculate reimbursement amounts confidently.
🤝 Staying Ahead of Misunderstandings
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Check in often. A quick monthly chat about expenses helps prevent tension.
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Put it in writing. Include reimbursement terms in your agreement. It protects both parties and sets clear expectations.
For more tips, check out our full Au Pair Petrol Guide.
👉 According to industry standards, it is reasonable to request reimbursement for au pair petrol used while transporting the children at a rate between R3.00 and R8.00 per kilometre traveled.
